Emails are important point of communication now days. Most of on both official and personal communication use extensive mode of emails. Here are some important tips
- Reply to Emails
When you reply any mail please make sure that you keep cc to people who are connected with the subject. Or else it will create chaos in communication. Generally we reply to all for all the replies. Take some pause, see who are relevant for this reply and keep only them in cc. If you want to add anyone else in cc, then you must mention in email body preferable at the end that you have added such person and the reason for the adding him or her.
- Review Subject
Most of the time email conversation starts with one subject and many emails are exchanged with same subject line even though the topic is changed. It is important to either write separate email or edit the subject of the same email.
- Bullet Points
The mail body must preferably contain the bullet points that the long story. The whole objective is to convey the message which can be done by bullet points.
- Count 1 to 10 before pressing send button
Before you press send button count 1 to 10 , check the content, do spell check , review quickly and then press the send button. Some major mistakes can be found while doing this.